PERSONAL SECRETARY

Legon, Accra, Ghana
57 days ago

Description

Key Responsibilities:
  1. Administrative Support:
    • Managing schedules, appointments, and meetings.
    • Organizing travel arrangements, including booking flights, hotels, and itineraries.
    • Handling correspondence, including emails, phone calls, and letters.
  2. Document Management:
    • Preparing and proofreading reports, presentations, and other documents.
    • Maintaining confidential files and records.
    • Handling data entry and database management.
  3. Time and Task Management:
    • Prioritizing tasks and managing deadlines for the employer.
    • Creating daily to-do lists and reminders.
    • Acting as a gatekeeper, controlling access to the employer.
  4. Personal Assistance:
    • Running errands, such as shopping or picking up personal items.
    • Managing household matters, like paying bills or coordinating with staff.
    • Assisting in event planning for personal or business purposes.
  5. Communication Coordination:
    • Serving as a point of contact for internal and external stakeholders.
    • Relaying messages and ensuring timely responses.
    • Taking notes during meetings and preparing summaries.

Requirements

JHS/SHS/DIPLOMA/DEGREE

Bonuses

Qualities of an Excellent Personal Secretary:
  • Highly detail-oriented and proactive.
  • Trustworthy and reliable with confidential matters.
  • Excellent multitasking ability.
  • Calm under pressure with a problem-solving mindset.




Benefits

Unique Benefits of Traveling Across Ghana:
  1. Cultural Exposure:
    • Experience Ghana's rich heritage, from the Ashanti Kingdom in Kumasi to the Ga culture in Accra.
    • Visit iconic landmarks like Cape Coast Castle, Mole National Park, and Kakum National Park.
  2. Networking Opportunities:
    • Meet diverse individuals and professionals across various regions.
    • Build a strong understanding of regional business practices and opportunities.
  3. Personal Growth:
    • Develop adaptability and resilience by managing tasks in dynamic environments.
    • Enhance problem-solving skills in varied settings.
  4. Adventure and Exploration:
    • Enjoy Ghana’s breathtaking beaches, vibrant cities, and serene countryside.
    • Participate in festivals like Homowo, Aboakyir, or Hogbetsotso to immerse in local traditions.
  5. Professional Advancement:
    • Gain experience in handling high-stakes responsibilities in different environments.
    • Develop a global perspective by engaging with Ghana’s growing industries and markets.

Responsibilities

  • Managing schedules, appointments, and meetings.
  • Organizing travel arrangements, including booking flights, hotels, and itineraries.
  • Handling correspondence, including emails, phone calls, and letters
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